Job Description

The Contracts & Billing Administrator will play a key role in supporting the efficient execution of contracts and billing processes. Experience with Vendor Management Systems (VMS) and/or JD Edwars is a significant plus for this role. The ideal candidate should possess a strong foundation in contracts and billing procedures, demonstrate excellent organizational skills, and contribute to the overall success of our Contracts & Billing department.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

Contract Administration:

• Manage and organize contract documents and records, ensuring accuracy and completeness.
• Review contract terms and conditions, identifying key details and requirements.

Billing Process Execution:

• Execute billing processes, including data entry, invoicing, and documentation.
• Ensure invoices are prepared in compliance with contractual terms and client requirements.

Data Management and Analysis:

• Maintain and analyze contract and billing data using Navision and other relevant systems.
• Perform data verification, reconciliation, and generate reports as needed.

Vendor Management Systems (VMS):

• Utilize VMS to facilitate the management of vendor contracts, compliance, and performance.
• Collaborate with vendors through the VMS to ensure seamless contract administration.

Communication and Coordination:

• Communicate effectively with internal teams and external stakeholders regarding contract and billing matters.
• Collaborate with cross-functional teams to address inquiries and resolve issues.

Process Improvement:

• Identify opportunities for process improvements within the Contracts & Billing department.
• Participate in initiatives to enhance overall efficiency and effectiveness.

COMPETENCIES:

• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Detail-oriented with a commitment to accuracy.
• Ability to work collaboratively in a team environment.
• Analytical mindset with the ability to interpret and analyze contract and billing data.
• Ability to adapt to new processes and technologies.
• Strong problem-solving skills and a proactive approach to addressing challenges.

QUALIFICATIONS & EXPERIENCE:

• 1 – 2 years of relevant experience in Contracts & Billing administration, or equivalent Military or practical experience.
• Experience with Vendor Management Systems (VMS) and/JDE is preferred.
• Proficient in Microsoft Office applications.
• Prior experience in foodservice equipment and supplies desired.
• Ability to successfully pass a background check post offer acceptance.

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