Job TitleSecretary (OA)DutiesThe selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Duties include but are not limited to the following:Exercises exclusive control over the Associate Medical Center Director's appointments with complete authority or commitments of time.Arranges meetings for the Associate Director and keeps the calendar current.Establishes priorities, sets up, reschedules, or refuses appointments, accepts or declines invitations to meetings, and arranges for representation by a subordinate official when that is desirable.Prepares agendas and types minutes of various committee meetings for which the Associate Medical Center Director is responsible.Maintains current files of all committees the Associate Medical Center Director participates in.For committee meetings which the Associate Medical Center Director is responsible for, ensures the committee structure is being adhered to.Aids and trains committee chairs as needed in compiling and updating charters, committee policies, reporting templates and other committee-specific routine documents as needed.Updates committee action items, tracking them to completion within each committee as needed.Follows up on projects resulting from conferences to ensure that schedules are met and reports progress to managers.Composes correspondence on own initiative, based on a knowledge of superior's views and desires.Assembles correspondence including: memoranda, letters, and other data or correspondence.Composes routine correspondence for signature of the Associate Medical Center Director.Reads and screens all correspondence for the Associate Medical Center Director.Reviews correspondence and documents prepared for signature of or requiring coordination by managers for conformance with regulations, grammar, format, and special policies of the medical center.Receives and carefully scrutinizes incoming and outgoing correspondence.Returns such communications to the originator for correction when not in conformance with known policies or correspondence regulations.Gives advice and instructions to subordinate offices through discussions with author or staff to obtain higher degree of compliance with general medical center policies and correspondence regulations.Maintains suspense on replies/reports to ensure that actions are completed when required.Obtains information required by management from various sources within the VA, requiring a comprehensive knowledge of the VA's complex organizational structure.Collects such information, presenting in its original form or editing and revising as necessary.Sends out union 10-day review, and prepares for tetrad review and signature.Work ScheduleMonday - Friday, 07:30 am to 4:00 pmPosition Description/PD#: Secretary (OA)PD703240, PD703250, and PD703260Relocation/Recruitment IncentivesNot authorizedCritical Skills Incentive (CSI)Not authorizedPermanent Change of Station (PCS)Not authorizedPCS Appraised Value Offer (AVO)Not authorized
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